PPMP 20009 Leading Lean Projects
Assessment 1 Guidance Document
Case study: Organizing
a world class sporting event emphasizing on lean project management.
Case study: Organizing a world class sporting
event emphasizing on lean project management.
•
Objective 1:
What NOT TO DO?
•
Objective 2:
What TO DO?
•
Objective 3:
Word of caution
•
Objective 4:
Final advice
Case study: Organizing a world class sporting
event emphasizing on lean project management.
Objective 1: What NOT TO DO?
• Submit a report
less than 2500 (will be penalized 5% of total available marks)
• Submit a report
more than 3000 words. Will be penalized as follows:
•
3001 - 3300
words: 5 marks
•
3301 - 3600
words: 10 marks
•
more than 3601
words: 15 marks
• Late submission (without prior VALID extension request
and approval - penalties at 5% for each calendar day or part thereof that it is
late of the total available mark)
• Any academic misconduct – plagiarism, contract cheating,
colluding with other students, etc – may result in 0 (zero) marks.
Objective 1: What NOT TO DO?
• Reproduce
statements from PMBOK or PRINCE2 or any other references without proper
context.
Example 1:
Leadership is
knowledge, skills and behavior required to guide, motivate and direct a team to
achieve its business goals (copied from page 56 of PMBOK).
This is
considered plagiarism, instead you must show how you would apply that statement
to your case.
Example 2:
PMBOK version 6
constitutes 10 knowledge areas, 5 process groups and 49 process activities or PRINCE
2 consists of 7 Principles, 7 Themes and 7 Processes.
Produce your
answers for the case in question. DO NOT write about the theory or explain what
PMBOK, PRINCE2, DMAIC methodology, etc covers. That will not attract any marks.
You should demonstrate the application of the best practices not the
theory.
Objective 1:What NOT TO
DO?
DO?
• Reproduce
statements from PMBOK or PRINCE2 or any other references without proper
context.
Example 3 (student statement in red):
The Project Management Body of Knowledge
or the PMBOK is the process of administrating the project. It basically
collects the information advancement of and event during a specific time and
acts per the Guide to Project Management Body of Knowledge protocols. Through
Work Breakdown Structure or WBS, PMBOK operates and it determined the different
operational factor of the event (Cucoranu et al., 2014). Ranging from financial
inclusion to setting rule for authoritative conduct, PMBOK operates single
handed to enhance the performance of the event while reducing the cost of the
same
The above
sentence has no meaning and does not address the marking rubric whereby you are
expected to name the respective PMBOK process activity identifying the
knowledge area and the process group where the process activity operates. You
will then elaborate how the selected process activity helps you achieve lean
project management (by addressing the waste elements it will reduce / eliminate
in the management of the project).
Objective 1: What NOT TO DO?
• Reproduce
statements from DMAIC Methodology or any other references without proper
context.
Example 4 (student statement in red):
We will use
control phase of DMAIC methodology to measure the current on going process of
fifa and in this phase team is responsible to measure the current process of
fifa project. Data gathering. This is the main step to assess the all documents
of data of on going process to measure the current process and for data
gathering we need to create worksheet. Data collection plan, it interprets the
sequence of whole process that needs to be followed in data gathering process
of fifa tournament.
The above
sentence has vague meaning. The student is not able to demonstrate how to use
the CONTROL phase of Lean Six Sigma DMAIC methodology correctly.
Case study: Organizing a world class sporting
event emphasizing on lean project management.
Objective 2: What TO DO?
READ THE
QUESTIONS CAREFULLY
Questions:
1.With regards
to the event that you have chosen to organize, identify and elaborate: a.The
processes from PMBOK or Prince2 that you would use to help with the stakeholder
management. The critical stakeholders for the event.
2.In what ways would you have implemented lean project
management for this event? (You need to identify and elaborate the areas and
opportunities where you can eliminate waste).
3.Identify and elaborate processes from PMBOK, PRINCE2,
Organisational Project Management (OPM), Agile Practices and Lean Six Sigma
(DMAIC Methodology) that could be used to implement lean project management.
Objective 2: What TO DO?
Q 1. With
regards to the event that you have chosen to organise, identify and elaborate:
a. The processes from PMBOK or Prince2 that you would use to
help with the stakeholder management.
b.
The critical
stakeholders for the event
How to answer?
• Read and understand Slides 31 – 41 of Wk 2 Lecture (for
PMBOK) or Slide 12, 22 - 27 of Wk4 Lecture (for PRINCE2)
• Choose either the PMBOK or PRINCE2
approach to answer this question
Q1 a. You must
explain the respective processes for stakeholder management (either PMBOK or
PRINCE2 approach)
Q1 b. You must
identify and segregate the stakeholders for this event. Please visit the
respective games website:
i. FIFA QATAR
2022:
https://www.fifa.com/worldcup/qatar2022/,https://www.fifa.com/about-fifa/marketing/index.html, etc
ii. BIRMINGHAM
COMMONWEALTH GAMES 2022:
https://www.birmingham2022.com,
https://commonwealthgames.finditinbirmingham.com, etc
to find the required information. Who
could be the critical stakeholders?
Objective 2: What TO DO?
Q 2. In what
ways would you have implemented lean project management for this event? (You
need to identify and elaborate the areas and opportunities where you can
eliminate waste).
How to answer?
• Refer to Slide# 18 of Wk1 Lecture and watch the video -
V1.The Seven Waste for Lean Foundation (8 mins) from Wk1 tab
• Now identify areas where you can generate opportunities
to reduce or eliminate waste for the sporting event that you have chosen and
identify the best practices that can help you achieve lean project management.
Objective 2: What TO DO?
Q 2. In what
ways would you have implemented lean project management for this event? (You
need to identify and elaborate the areas and opportunities where you can
eliminate waste).
Objective 2: What TO DO?
Q 3. Identify
and elaborate processes from PMBOK, PRINCE2, Organisational Project Management
(OPM), Agile Practices and Lean Six Sigma (DMAIC Methodology) that could be
used to implement lean project management.
How to answer?
•
Based on what you have provided in Q2, now elaborate in
greater detail how the selected processes from each of the best practice can be
used to deliver lean project management.
• When discussing PMBOK or PRINCE2, you need to correctly
link the chosen processes to respective Knowledge Area and Process Group (for
PMBOK) or the Principles and Themes (where applicable for PRINCE2)
•
When discussing OPM, Lean Six Sigma and Agile practices
you must demonstrate thorough understanding to attract maximum marks.
Objective 2: What TO DO?
Q3. Identify
and elaborate processes from PMBOK, PRINCE2, Organisational Project Management
(OPM), Agile Practices and Lean Six Sigma (DMAIC Methodology) that could be
used to implement lean project management.
Objective 2: What TO DO?
• Proper linking
and elaboration demonstrating your understanding for the appropriate usage of
the best practice (the respective processes)
Example 3 (student statement in red):
The Project Management Body of Knowledge or the PMBOK is
the process of administrating the project. It basically collects the
information advancement of and event during a specific time and acts per the
Guide to Project Management Body of Knowledge protocols. Through Work Breakdown
Structure or WBS, PMBOK operates and it determined the different operational
factor of the event (Cucoranu et al., 2014). Ranging from financial inclusion
to setting rule for authoritative conduct, PMBOK operates single handed to
enhance the performance of the event while reducing the cost of the same
A better way of
writing would be:
I will use two
process activities - Create WBS and Validate Scope from knowledge area Project
Scope Management. Create WBS process activity will be used to clearly outline
the full scope - which will capture the inclusions and exclusions of the
project. The resulting WBS document will be presented to all relevant
stakeholders to Validate Scope and obtain approval. Create WBS process activity
will be used from the planning process group while Validate Scope from the
monitoring and controlling process group. By doing so, we can avoid potential
conflict if incorrect scope was presented and risk getting into unproductive
discussions with stakeholders. This will save us a lot of time
(reduce/eliminate Waiting) and effort (reduce/eliminate over processing) thus
helping us to become more lean in the management of our project.
Objective 2: What TO DO?
• Proper linking
and elaboration demonstrating your understanding for the appropriate usage of
the best practice (the respective processes)
A better way of
writing would be:
I will use two
process activities - Create WBS and Validate Scope from knowledge area Project
Scope Management. Create WBS process activity will be used to clearly outline
the full scope - which will capture the inclusions and exclusions of the
project. The resulting WBS document will be presented to all relevant
stakeholders to Validate Scope and obtain approval. Create WBS process activity
will be used from the planning process group while Validate Scope from the monitoring
and controlling process group. By doing so, we can avoid potential conflict if
incorrect scope was presented and risk getting into unproductive discussions
with stakeholders. This will save us a lot of time (reduce/eliminate Waiting)
and effort (reduce/eliminate processing / over processing) thus helping us to
become more lean in the management of our project.
Objective 2: What TO DO?
• Proper linking
and elaboration demonstrating your understanding for the appropriate usage of
the best practice (the respective processes)
Example 4 (student statement in red):
We will use
control phase of DMAIC methodology to measure the current on going process of
fifa and in this phase team is responsible to measure the current process of
fifa project. Data gathering. This is the main step to assess the all documents
of data of on going process to measure the current process and for data
gathering we need to create worksheet. Data collection plan: it interpret the
sequence of whole process that needs to be followed in data gathering process
of fifa tournament.
A better way of
writing would be:
I will deploy
processes from the CONTROL phase of the DMAIC Lean Six Sigma methodology to
firstly determine process parameters that need to be measured. These parameters
will become the process control systems to help achieve lean project
management. For instance for the delivery of food items to the kitchen (from
suppliers), I will monitor the number of times late delivery occurs. To manage
this process, I will ensure the suppliers are aware of the measurement process
and how their performance is monitored. Each kitchen supervisor will maintain a
checklist which will indicate the expected delivery time versus the actual
delivery time. Supervisor will key in the actual delivery time and suppliers
will acknowledge by signing off the document. This way, suppliers will get
immediate feedback. Their performance can be graphically displayed through
process charts (graphs). This facilitates statistical process control to be institutionalized
for managing supplier performance. Other instances for the application of the
CONTROL phase processes could be for monitoring the quality (freshness) of
items delivered or to monitor the correctness (in terms of quantity and correct
cooking items delivered as per order).Through the institutionalization of these
processes, we can reduce / eliminate poor supplier performance thereby avoiding
any unnecessary stocking of food items (inventory) which may compromise the
quality of meals prepared for participants.
(refer to Slide#31 of Wk1 Lecture)
Objective 2: What TO DO?
• Proper linking
and elaboration demonstrating your understanding for the appropriate usage of
the best practice (the respective processes)
I will deploy
processes from the CONTROL phase of the DMAIC Lean Six Sigma methodology to
firstly determine process parameters that need to be measured. These parameters
will become the process control systems to help achieve lean project
management. For instance for the delivery of food items to the kitchen (from
suppliers), I will monitor the number of times late delivery occurs. To manage
this process, I will ensure the suppliers are aware of the measurement process
and how their performance is monitored. Each kitchen supervisor will maintain a
checklist which will indicate the expected delivery time versus the actual
delivery time. Supervisor will key in the actual delivery time and suppliers
will acknowledge by signing off the document. This way, suppliers will get
immediate feedback. Their performance can be graphically displayed through
process charts (graphs). This facilitates statistical process control to be institutionalized
for managing supplier performance. Other instances for the application of the CONTROL
phase processes could be for monitoring the quality (freshness) of items
delivered or to monitor the correctness (in terms of quantity and correct
cooking items delivered as per order).Through the institutionalization of these
processes, we can reduce / eliminate poor supplier performance thereby avoiding
any unnecessary stocking of food items (inventory) which may compromise the
quality of meals prepared for participants.
Case study: Organizing a world class sporting
event emphasizing on lean project management.
Objective 3: Word of caution
• Academic misconduct will be dealt on a case to case basis
(in the past, students who plagiarized, colluded, used contract cheating etc
received zero (0) marks)
• It is NOT impossible to identify students who are
involved with academic misconduct
• Apart from TurnItIn (which will be the first avenue that
will identify academic misconduct), we have other mechanism that work in
parallel.
• DO NOT INDULGE in any form of academic misconduct as it
may result in you FAILING the unit.
• DO NOT
DISAPPOINT YOURSELF and YOUR LOVED ONES
• Use proper reference documents. You only need to provide
5 – 10 references that would support your discussion (you may reference the
journal articles, J1 – J21, provided in this unit)
• EARN YOUR
MERITS through integrity and hard work.
Case study: Organizing a world class sporting
event emphasizing on lean project management.
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